Executive Associate for Board Relations & Advancement
OrganizationDelaware Art Museum · Wilmington · DE · Northern Delaware
Job TypeFull Time
CategoriesAdministrative, Customer Service, Marketing & Communications
Closing DateJune 5, 2021
DescriptionThe Executive Associate for Board Relations & Advancement is an essential part of the DelArt team. They are the primary point of contact to the Museum’s Board of Trustees; they assist the Executive Director on a variety of administrative tasks; they support general fundraising operations, including tracking certain gifts and writing thank you letters; and they strategize how to keep the full staff engaged with one another as well as visible at community programs and events. Though this person reports to DelArt’s Executive Director, they develop a wide range of relationships with all Museum departments, the Museum’s Board, and a number of donors, volunteers, and community members. For these reasons it is essential that this person be an efficient worker, a skilled communicator, and a person with a genuine joy and passion for connecting people.
Board Relations (40%): Manages all aspects of the Board of Trustees, including scheduling meetings, preparing and sending out meeting materials, attending and taking minutes at Board and committee meetings, and keeping Board-related materials in order and up to date.
Executive Assistant (20%): Supports Executive Director with a range of administrative tasks, including calendar management, correspondence, and acting as a trusted relationship management advisor.
Advancement (20%): Works with Executive Director and Director of Advancement on fundraising-related tasks and projects, including gift tracking, record keeping and timely acknowledgement letters, donor research and reports, and assisting in the planning and implementation of fundraising events.
Staff and community engagement (20%): Schedules and plans staff meetings and teambuilding outings, spearheads initiatives to increase staff communication, keeps track of Museum partners, and ensures important community events have Museum representation and support.